Performance Evaluation
ROP Performance Evaluation Form
Case Manager Indicators
DOMAIN 1: PROFESSIONAL RESPONSIBILITY & IEP TIMELINES
(MOE Compliance & Accountability)
- Tracks and monitors all required SPED timelines (evaluation, IEP, reevaluation)
- Sends Consent to Evaluate within 5 school days of referral
- Ensures evaluations are completed within 60 calendar days of consent
- Conducts eligibility meetings within 10 school days of evaluation completion
- Finalizes Initial IEP within 30 calendar days of eligibility
- Ensures no IEP expires beyond 12 months
DOMAIN 2: PLANNING & PREPARATION (IEP DEVELOPMENT)
(MOE Instructional Planning Expectations)
- Writes PLAAFPs with clear, measurable baseline data
- Aligns annual goals directly to PLAAFP needs
- Plans services, accommodations, and LRE appropriately
- Obtains parent consent prior to service initiation
DOMAIN 3: INSTRUCTION & SERVICE IMPLEMENTATION
(MOE Teaching & Service Delivery)
- Implements services exactly as written in the IEP
- Distributes finalized IEPs to all providers immediately
- Addresses missed services promptly and documents corrective action
- Collaborates with general education teachers for inclusion
DOMAIN 4: PROGRESS MONITORING & REPORTING (MOE Assessment & Data Use)
- Collects progress data on an ongoing basis
- Provides progress reports each grading/reporting period
- Initiates IEP review when progress is insufficient
DOMAIN 5: COMMUNICATION, PWN & COLLABORATION
(MOE Family & Team Engagement)
- Provides Procedural Safeguards at required decision points
- Issues Prior Written Notice within 3 school days of proposal/refusal
- Facilitates IEP meetings that ensure parent participation
- Maintains consistent and respectful communication with families
DOMAIN 6: RECORDS MANAGEMENT & AUDIT READINESS
(MOE Systems & Documentation)
- Uploads finalized IEPs and documents within 5 school days
- Maintains complete, audit-ready student files
- Tracks reevaluations and completes them every 3 years
STRENGTHS
| AREAS FOR GROWTH | REQUIRED ACTIONS |
|---|---|
PROFESSIONAL GROWTH PLAN (IF REQUIRED)
| Timeline Area | Action Step | Due Date | Support |
|---|---|---|---|
NON-NEGOTIABLE MOE EXPECTATION
Failure to meet Special Education timelines constitutes a compliance concern and will be addressed through supervision, technical assistance, or corrective action.