Planning
Notes 260112

Project Status 260112

Background

Jen has a system in place for Quality of IEPs and Documenting Delivery of Services. Edwel and Lily will integrate these into the on-site visits being conducted now (see below under "Meeting Result").

  1. Quality of the IEPs
    • IEP Review
      • Reviewed files, 31 completed, 28 being reviewed
      • IEP review calendar, sent to all teachers
      • Student enrollment
  2. Ensuring delivery of services
    • E-Binder
      • Centralized storage (google drive) for individual teacher logbooks
      • Individual teacher logbooks updated by each teacher

Meeting Result

We clarifed our strategy going forward

Area Issue Strategy
IEP Review 37% of IEPs have not been submitted by teachers for review This week
• Draft Director's memo establishing interim procedure for IEP review;
• Draft Director's memo modifying teacher position descriptions to add IEP review tasks.
After Director's memo is disseminated
• Edwel and Lily conduct school visits to help teachers implement
E-Binder Some teachers are not using e-binder or are late This week
• Draft Director's memo establishing interim procedure for data entry to e-binders;
• Draft Director's memo modifying teacher position descriptions to add e-binder tasks.
After Director's memo is disseminated
• Edwel and Lily conduct school visits to help teachers implement
Monitoring and IEP Apps When can we start using them • Jan - Edwel and Lily collects the complete and accurate data set; Edwel loads it to data warehouse.
• Feb - Edwel and Lily conduct trainings on Director's interim memos, on the apps; teachers start entering data into the app and performing tier 1 monitoring.
• Mar - Edwel continues trainings on the apps; Lily starts conducting tier 2 monitoring using the app
Teacher Performance Evaluation Currently it is difficult to do performance evaluation based on data With the above in place, we could develop a tool to assign points for each evaluation criteria (ROP Personnel Performance Evaluation is based on scores for each performance criteria)

Things To Do

Meet tomorrow either after Jen's class at PCC or after the school visits to Koror and GBH. Meeting topic: finalize the drafts of the memos

Others

Edwel and Lily are also working on the APR team (with Rilz and Cesar). The efforts here will contribute to the establishment of the basline data set.