Data Process New
SPP APR Indicators
D R A F T / U n d e r D e v e l o p m e n t
SPP/APR Indicators
| Indicator | Month | System/Program | Action | Resources | Lead Staff | Support Staff (including TA providers) | 2021 | 2022 | 2023 | 2024 | 2025 |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1. Graduation | February previous year | EdPass | Data from file 009 is summarized to meet the SPP/APR formulas to compare to pre-populated data in the SPP/APR | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 1. Graduation | February previous year | EdPass/EMAPS | If discrepancies are identified between what Palau submitted on file 009 and what the system pre-populated in the APR, Palau MOE will contact EdPass to ask for clarification. | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 2. Drop-out | February previous year | EdPass | Data from file 009 is summarized to meet the SPP/APR formulas to compare to pre-populated data in the SPP/APR | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 2. Drop-out | February previous year | EdPass | If discrepancies are identified between what Palau submitted on file 009 and what the system pre-populated in the APR, Palau MOE will contact EdPass to ask for clarification. | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 3. Assessment | January current year | EdPass/EMAPS | Data from files 175, 178, 185, and 188 are summarized to meet the SPP/APR formulas to compare to pre-populated data in the SPP/APR | Division of Testing and Data Collection | Rilla (Data Manager) | ||||||
| 3. Assessment | January current year | EdPass | If discrepancies are identified between what Palau submitted on files 175, 178, 185, and 188 and what the system pre-populated in the APR, Palau MOE will contact EdPass to ask for clarification. | Rilla (Data Manager) | |||||||
| EdPass, Google sheets | For Item 3D of the APR the Palau team uses data from files 175 and 185 and summaries of the assessment data for all students to create the "gap" analysis. This data is submitted via email to EdPass staff who will summarize it and pre-populate it into the APR. | Rilla (Data Manager) | |||||||||
| EMAPS | Once the SPP/APR is available in EMAPS, the team will confirm that the Indicators 3A, 3B, 3C, and 3D data are sumarized properly in the SPP/APR tool (is the prepopulated data correct? If not the Data Team will consult with PSC/Edfacts for clarification). | Rilla (Data Manager) | |||||||||
| 3. Assessment | EMAPS | Palau submits the SPP/APR to OSEP including the Indicator 3 data. The team submits justification for slippage when applicable. | Rilla (Data Manager) | ||||||||
| 3. Assessment | EMAPS | During clarification education specialists team will work with the data team should any changes be necessary from any aspect of the Indicator 3 submission. | Rilla (Data Manager) | ||||||||
| 4. Discipline | February previous year | EdPass | Data from files 005, 006, 007,088, 142, and 144 is summarized to meet the SPP/APR formulas to compare to pre-populated data in the SPP/APR | Rilla (Data Manager) | |||||||
| 4. Discipline | February previous year | EdPass | If discrepancies are identified between what Palau submitted on files and what the system pre-populated in the APR, Palau MOE will contact EdPass to ask for clarification. | Rilla (Data Manager) | |||||||
| 5. Environments | July previous year | EdPass | Data file 002 is summarized to meet SPP/APR forulas to compare to pre-populated data in the SPP/APR. | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 5. Environments | July previous year | EdPass | If discrepancies are identified between what Palau submitted on file 002 and what the system pre-populated in the APR, Palau MOE will contact EdPass to ask for clarification. | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 6. Preschool Environments | July previous year | EdPass | Data file 089 is summarized to meet SPP/APR forulas to compare to pre-populated data in the SPP/APR. | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 6. Preschool Environments | July previous year | EdPass | If discrepancies are identified between what Palau submitted on file 089 and what the system pre-populated in the APR, Palau MOE will contact EdPass to ask for clarification. | Special Education Admin Application (database) | Rilla (Data Manager) | ||||||
| 7. Preschool Outcomes | April | ECSE and Head Start Program | The ECSE and Head Start Program staff review the Early Childhood Outcomes (ECO) measurement system procedures and the Child Outcomes Summary (COS) forms, which include the "bucket list" concept that provides a description of a child's functioning compared to age-appropriate skills. | The ROP Early Childhood Special Education (ECSE) Preschool Outcome Measurement System Procedural Manual is used to guide outcome assessment and measurement practices for gathering child outcome data for the three outcome measures. | Lucia (Chief) | ||||||
| 7. Preschool Outcomes | May-June | ECSE and Head Start Program | Generate list of children who received special education and related services for at least six months during the age span of three through five years, and exited the program during the SY of the SPP/APR. | Child Outcomes Summary (COS) forms | Lucia (Chief) | ||||||
| 7. Preschool Outcomes | June | Google sheets | Use the Child Outcomes Summary Form to collect pre and post data and determine progress on each of the COS form categories | Child Outcomes Summary (COS) forms | Lucia (Chief) | ||||||
| 7. Preschool Outcomes | January | EMAPS | Palau SpEd submits Indicator 7 data in the SPP/APR | Child Outcomes Summary (COS) forms | Lucia (Chief) | ||||||
| 8. Parent Survey | April | Parent Survey | Education Specialist submits surveys to all schools (schools then submit the surveys to the parents) | Parent Survey | Lily (Education Specialist) | ||||||
| 8. Parent Survey | May - June | Parent Survey | Education Specialist go back to school after one month to collect the surveys. If there are missing surveys, Education Specialist ask the teacher to follow up with parents. | Lily (Education Specialist) | |||||||
| 8. Parent Survey | July - August | Once all surveys have been collected, Education Specialist enters the data into Google sheet and do cleaning, analyzing, and prepare for SPP/APR. | Lily (Education Specialist) | ||||||||
| SPP/APR tool | The Palau team collects survey data from all parents. Should that not be possible in a given year, the Palau team will calculate representativeness and onrssponse bias on the data and prepare explanations for the SPP/APR submissions as well as strategies for improving representativeness of the data | Google sheets, NRBA app | |||||||||
| 8. Parent Survey | December / January | SPP/APR Tool | When SPP/APR tool becomes available, the Education Specialist enters the data in the APR tool online. | Lily (Education Specialist) | |||||||
| 11. Initial Evals | Ongoing | Special Education Admin Application (database) | Palau Education Specialists follow the procedures in the Special Education Procedural Handbook to document the initial evaluation process. | Special Education Admin Application (database) | Edwel Ongrung | Lucia, Lilly, Joyce and Sarah (chief and education specialists) | |||||
| 11. Initial Evals | Ongoing | Special Education Admin Application (database) | The data entry forms are securely maintained at the child’s school, while a copy of the completed form is securely maintained in the Special Education Office. | Special Education Admin Application (database) | Edwel Ongrung | ||||||
| 11. Initial Evals | Ongoing | Special Education Admin Application (database) | Throughout the year, Education Specialists enter data on the database including name of students, the dates of referrals, consent to evaluate, and evaluation completion. | Special Education Admin Application (database) | Edwel Ongrung | ||||||
| 11. Initial Evals | September | Special Education Admin Application (database) | The Education Specialist will organize the data to measure timelines from consent to evaluation completion of all students who were evaluated in the SY of the given APR. | Special Education Admin Application (database) | Edwel Ongrung | ||||||
| 11. Initial Evals | December | Special Education Admin Application (database) | Data is summarized for the SPP/APR. | Special Education Admin Application (database) | Edwel Ongrung | ||||||
| 13. Secondary Transition | Ongoing | Special Education Admin Application (database) | Teachers submit completed IEPs annually to the Education Specialist | Lily (Education Specialist) | |||||||
| 13. Secondary Transition | Ongoing | The Education Specialist reviews the IEPs utilizing the NTACT-C 8-item checklist | Lily (Education Specialist) | ||||||||
| 13. Secondary Transition | Ongoing | Special Education Admin Application (database) | Education Specialist submits the IEPs to database staff for data entry | Lily (Education Specialist) | |||||||
| 13. Secondary Transition | September | Special Education Admin Application (database) | Education Specialist downloads IEPs of students ages 16+ (transition plans) | Lily (Education Specialist) | |||||||
| 13. Secondary Transition | September | Special Education Admin Application (database) | Education Specialist summarizes the number of IEPs of students 16+ in the SPP/APR given School Year. | Lily (Education Specialist) | |||||||
| 13. Secondary Transition | December / January | SPP/APR Tool | When SPP/APR tool becomes available, the Education Specialist enters the data in the APR tool online. | Lily (Education Specialist) | |||||||
| 14. Post-School Outcomes | September | Post School Outcomes Survey | The Education Specialist contacts all students who exited in the given school year via their social media contact (FaceBook or WhatsApp contact information), or their parents' social media information. All students are reached, even those who have left Palau! All students complete the survey. | Lily (Education Specialist) | |||||||
| 14. Post-School Outcomes | December | Post School Outcomes Survey | Once all surveys are completed, the Education Specialist summarizes and enters the data in a Google sheet. | Lily (Education Specialist) | |||||||
| 14. Post-School Outcomes | January | Google sheet, SPP/APR tool | When SPP/APR tool becomes available, the Education Specialist enters the data in the APR tool online. | Lily (Education Specialist) | |||||||
| 14. Post-School Outcomes | January | Google sheet | Representativeness and nonresponse bias will be calculated when less than a 100% of the students respond to the survey. When that happens, and the data is no representative of the student population, improvement strategies will be designed to ensure on a subsequent year the data will be representative. | . | Lily (Education Specialist) | ||||||
| 14. Post-School Outcomes | April | SPP/APR tool, Google sheet | During clarification, Education Specialist is available to answer questions and make changes to indicator 14 as needed. | Lily (Education Specialist) | |||||||
| 15. Resolution | Palau reported zero resolution sessions held in the last several years. Palau is not required to provide targets until any fiscal year in which ten or more resolution sessions were held. However, Palau has a tracker mechanism for collecting Dispute Resolution data. | ||||||||||
| 16. Mediation | Palau reported zero mediation sessions held in last several years. Palau is not required to provide targets until any fiscal year in which ten or more mediation sessions were held. However, Palau has a tracker mechanism for collecting Dispute Resolution data. | ||||||||||
| 18. General Supervision | Palau has a data tracker for collecting and monitoring the progress on verifying the correction of nocompliance. It is a new process, Palau is using it for the first time this SY. |